Regular Council (COW) Meeting

Tuesday, February 21, 2017 - 6:30pm

- AGENDA -

 

1. CALL TO ORDER

2. NATIONAL ANTHEM

3. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

4. ADOPTION OF AGENDA

5. PRESENTATIONS AND DELEGATIONS

6. TENDERS AND QUOTATIONS

7. MOVE INTO COMMITTEE OF THE WHOLE

7.1R Lis McWalter – West Parry Sound SMART Community Network.

7.2 Planning Department

7.2.1R Memorandum from John Jackson, Planner in regards to a Consent Application- Stiles. (Part Lots 53, 54, 55 Concession B, geographic Township of Hagerman, now Municipality of Whitestone)

7.3 Administration Department

7.3.1 2017 Draft Budget Analysis
7.3.2 2017 Draft Budget:
7.3.2.1 Summary
7.3.2.2 Revenue
7.3.2.3 Expenditures

7.3.3 Operating:
7.3.3.1 Recreation Committee
• Staff Report from Jennifer Wadden, Deputy-Clerk/Deputy- Treasurer in regards to the Recreation Committee’s request for an employee.

7.3.4 Five year Capital Plan 2017-2021

7.3.5 Capital
7.3.5.1 Roads Department
7.3.5.2 Landfill
• Staff Report from Thomas Stoneman, Working Roads/Facilities regarding York Street Hydro.
7.3.5.3 Cemetery
7.3.5.4 Facilities
7.3.5.5 Recreation-Quotes for Portable Stage and PA System
7.3.5.6 Community & Economic Development
7.3.5.7 Planning
7.3.5.8 General Government
7.3.5.9 Fire

7.3.6 Levies/Loans:
7.3.6.1 MPAC
7.3.6.2 Policing
7.3.6.3 District of Parry Sound Social Services Administration Board
7.3.6.4 Belvedere Heights
7.3.6.5 Health Unit
7.3.6.6 Land Ambulance
7.3.6.7 Planning Board
7.3.6.8 Staff Report from Thomas Stoneman, Working Roads/Facilities Superintendent regarding request for storage shed at the Thrift Shop.
7.3.6.9 Staff Report from Thomas Stoneman, Working Roads/Facilities Superintendent regarding line painting.

7.3.7 Reserves

8. RECONVENE INTO REGULAR MEETING

9. ALL RESOLUTIONS ARISING FROM COMMITTEE OF THE

10. WHOLEREPORTS/MINUTES FROM COMMITTEE/BOARDS AND MUNICIPAL OFFICERS

10.1R Adoption of the Regular Council Minutes for the meeting of February 6, 2017.

10.2R Receipt of the Recreation Committee Meeting Minutes for the meeting of February 1, 2017.

10.3R Receipt of the Whitestone Public Library Board Minutes for the meeting of January 23, 2017.

10.4R Staff Report from Tammy Wylie, CAO-Clerk-Treasurer regarding requests for donations.

10.5R Staff Report from Jennifer Wadden, Deputy-Clerk/Deputy-Treasurer in regards to the hall grounds rental follow up.

10.6R Accounts Payable.

11. CORRESPONDENCE

11.1R Correspondence received from Andrew Farnsworth from the Municipality of Magnetawan in regards to the Magnetawan River Park.

12. BY-LAWS

12.1R By-Law No. 07-2017, being a by-law to designate lands adjacent to
Lorimer Lake, Limestone Lake and Fairholme Lake as a Site Plan Control Area.

13. UNFINISHED BUSINESS

- Community Plan Mandate

- Zoning By-Law Review – date for Public Meeting to be determined

- Dunchurch Community Centre

- Purchasing & Procurement Policy – March 6, 2017

14. NEW BUSINESS

15. ANNOUNCEMENTS AND INQUIRIES BY MEMBERS OF COUNCIL

16. QUESTION PERIOD FOR THE PUBLIC

17. CLOSED SESSION

17.1 A proposed or pending acquisition or disposition of land by the municipality or local board.

17.2 Personal matters about an identifiable individual, including municipal or local board employees – Administration Department – Complaint.

17.3 Closed Session Minutes – February 6, 2017.

17.4 Personal matters about an identifiable individual, including municipal or local board employees – Building Department-Building Permit Update.

17.5 Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

18. CONFIRMING BY-LAW

19. ADJOURNMENT

 



- MINUTES –

 

Mayor Chris Armstrong called this meeting to order at 6:30 p.m.
Disclosure of Pecuniary Interest and General Nature Thereof: None declared.

 

Adoption of the Agenda
2017-66

Moved by Councillor Colette Deacon
Seconded by Councillor Joe McEwen
That the Council Agenda for this meeting be adopted as printed and amended.

ADD: REPORTS/MINUTES FROM COMMITTEES/BOARDS AND MUNICIPAL OFFICERS
10.7 Staff Report from Tammy Wylie, CAO-Clerk-Treasurer in regards to the Road Grant Protocol.  Carried

Move into Committee of the Whole
2017-67

Moved by Councillor George Comrie
Seconded by Councillor Joe McEwen
That Council hereby moves into Committee of the Whole at 6:34 p.m.  Carried

Reconvene to Regular Council
2017-68

Moved by Councillor Joe McEwen
Seconded by Councillor Colette Deacon
That the Council of the Municipality of Whitestone hereby reconvenes into Regular Council at 8:22 p.m.  Carried

Appointment to West Parry Sound SMART Community Network
2017-69

Moved by Councillor George Comrie
Seconded by Councillor Colette Deacon
That the Council of the Municipality of Whitestone hereby appoints ________________________ to attend the April 5, 2017 SMART Community Network Meeting, and further that ________________________ will be the Municipality’s representative on the SMART Community’s Corporation. Deferred

 

Acceptance of 2017 Levies
2017-70

Moved by Councillor George Comrie
Seconded by Councillor Joe McEwen
That the Council of the Municipality of Whitestone hereby accepts and approves the following 2017 Levies:

MPAC (Municipal Property Assessment Corporation) $ 78,183.00
Policing $365,757.00
DSSAB $253,009.00
Belvedere Heights $ 87,218.00
Health Unit $ 29,673.00
Land Ambulance $161,193.00
Planning Board $ 7,000.00  Carried

 

2017 Capital / Construction
2017-71

Moved by Councillor George Comrie
Seconded by Councillor Colette Deacon
That the Council of the Municipality of Whitestone hereby accepts and approves the 2017 Capital/Construction budget in the amount of $1,921,599.00.

General Government $ 37,000.00
Fire Department $ 22,000.00
Recreation Stage & PA System $ 8,007.00
CEDC $ 10,000.00
Planning $ 7,000.00
Roads Garage Renovations/Addition $612,700.00
Dunchurch Hall Renovations $420,000.00
Pavilion Change Rooms/Washrooms $170,000.00
Church Street Dock $100,000.00
Grange Renovations $ 25,000.00
Library Renovations Deck/Automatic Door $ 30,000.00
Playground Project $ 51,892.00
Bunny Trail Culvert Replacement & Reconstruction $400,000.00
Bridge Repairs/Engineering Fees $ 22,000.00
Bridge Study $ 6,000.00  Carried

 

2017 Reserves
2017- 72

Moved by Councillor Colette Deacon
Seconded by Councillor Joe McEwen
That the Council of the Municipality of Whitestone hereby approves the 2017 Reserves in the amount of $158,000.00.

Roads Equipment $ 30,000.00
Fire Equipment $ 10,000.00
Fire Pumper $ 30,000.00
Forest Fire $ 30,000.00
Building Department Vehicle $ 6,000.00
Facilities Department Vehicle $ 10,000.00
Thrift Shop $ 9,000.00
Infrastructure $ 15,000.00
Playground Equipment $ 10,000.00
Recreation (Walk Fit Training) $ 3,000.00
Maple Island Commons Play Equipment $ 1,500.00
Labrash Boat Launch $ 2,000.00
Kashe Dam $ 1,500.00 Carried
Adoption of Minutes for the Regular Council Meeting
2017-73 Moved by Councillor Colette Deacon
Seconded by Councillor Joe McEwen
That the minutes for the Regular Council meeting of February 6, 2017 be adopted as printed and circulated.   Carried

 

Receipt of Minutes for the Recreation Committee Meeting
2017-74

Moved by Councillor Joe McEwen
Seconded by Councillor Colette Deacon
That the minutes for the Recreation Committee meeting of February 1, 2017 be accepted as presented and circulated.  Carried

Recreation Committee Recommendation to Council – Canada Day 150
2017-75

Moved by Councillor Colette Deacon
Seconded by Councillor Joe McEwen
That the Council of the Municipality of Whitestone hereby receives the Recreation Committee’s recommendation to provide the flags, flowers, banners, or other promotional items for Canada Day 150.  Carried

Recreation Committee Recommendation to Council – Terms of Reference
2017-76

Moved by Councillor Colette Deacon
Seconded by Councillor Joe McEwen
That the Council of the Municipality of Whitestone hereby approves the Recreation Committee’s updated/revised Terms of Reference, as amended.  Carried

Receipt of Minutes for the Whitestone-Hagerman Memorial Public Library Board Meeting
2017-77

Moved by Councillor Joe McEwen
Seconded by Councillor George Comrie
That the Minutes for the Whitestone-Hagerman Memorial Public Library Board meeting of January 23, 2017 be accepted as printed and circulated.  Carried

Accounts Payable
2017-78

Moved by Councillor Joe McEwen
Seconded by Councillor George Comrie
That the Accounts Payable in the amount of $70,167.65 and payroll in the amount of $26,739.34 be approved for payment.  Carried

Approval of Recreation Committee’s Operating Budget
2017-79

Moved by Councillor Joe McEwen
Seconded by Councillor George Comrie
That the Recreation Committee’s Operating Budget in the amount of $36,550.00 be approved.  Carried

Hall Grounds Rental
2017-80

Moved by Councillor Colette Deacon
Seconded by Councillor Joe McEwen
That the Council hereby directs the CAO-Clerk-Treasurer to have staff inform citizen enquiring that the rental fee for the Pavilion includes the Hall Grounds at a rate of $62.50 plus taxes per day.  Carried

Approval of 2017 Donations
2017-81

Moved by Councillor Colette Deacon
Seconded by Councillor Joe McEwen
That the Council of the Municipality of Whitestone hereby approves the 2017 Donations as follows:

Chamber of Commerce $1,400.00
Royal Canadian Legion Ontario Command $ 325.00
Whitestone Rod & Gun Club $ 500.00
PS Community Business & Development Centre $1,100.00
West Parry Sound Health Centre $3,300.00
Dunchurch Agricultural Society $ 200.00
Ardbeg Community Club $ 200.00
West Parry Sound Museum $ 375.00

Total: $7,400.00  Carried

 

Acceptance of Capital Budget – Road Grant Program
2017-82

Moved by Councillor George Comrie
Seconded by Councillor Colette Deacon
WHEREAS the Road Grant Program is an excellent program that provides ratepayers with funding for private and unassumed municipal road maintenance;

AND WHEREAS the 2016 Road Grant Program has seen an increase in users;

NOW THEREFORE the Council of the Municipality of Whitestone hereby accepts and approves the 2017 Capital Budget of $78,650.00 for the Road Grant Program.  Carried

 

Magnetawan River Park
2017-83

Moved by Councillor George Comrie
Seconded by Councillor Colette Deacon
That the Council of the Municipality of Whitestone hereby authorizes Councillor Joe McEwen to attend the public meeting on March 9, 2017.  Carried

By-Law No. 07-2017
2017-84

Moved by Councillor George Comrie
Seconded by Councillor Joe McEwen
That By-Law No. 07-2017, being a by-law to designate lands adjacent to
Lorimer Lake, Limestone Lake and Fairholme Lake as a Site Plan Control Area, be Read a First and Second time this 21st day of February, 2017;

AND FURTHER that public notification be sent to affected landowners on Fairholme Lake.  Carried

 

Unfinished Business

- Community Plan Mandate

- Zoning By-Law Review – date for Public Meeting to be determined

- Dunchurch Community Centre

- Purchasing & Procurement Policy – March 6, 2017

 

In Camera
2017-85

Moved by Councillor George Comrie
Seconded by Councillor Joe McEwen
That Council proceeds with the meeting in Closed Session at 9:31 p.m. to discuss the following:

1) A proposed or pending acquisition or disposition of land by the municipality or local board.

2) Personal matters about an identifiable individual, including municipal or local board employees – Administration Department – Complaint.

3) Closed Session Minutes – February 6, 2017.

4) Personal matters about an identifiable individual, including municipal or local board employees – Building Department-Building Permit Update.

5) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.  Carried

 

Open Session
2017-86

Moved by Councillor Colette Deacon
Seconded by Councillor Joe McEwen
That Council moves out of Closed Session at 10:05 p.m. and continue the Open Council meeting.  Carried

 

Curfew Past 3½ Hours for Regular Council Meeting
2017-87

Moved by Councillor Joe McEwen
Seconded by Councillor George Comrie
That Council hereby continues its Regular Council Meeting past the allotted time of three and a half (3½) hours and continue for an additional one-half (1/2) hour.  Carried

By-Law No. 08-2017, Confirming By-Law
2017-88

Moved by Councillor Colette Deacon
Seconded by Councillor George Comrie
That By-Law No. 08-2017, being a by-law to confirm the proceedings of the Regular Council (Committee of the Whole) meeting held on February 21, 2017, be Read a First and Second time this 21st day of February, 2017;

AND FURTHER Read a Third time, Passed and properly Signed and Sealed this 21st day of February, 2017 and numbered 08-2017.   Carried

Adjournment
2017-89

Moved by Councillor George Comrie
Seconded by Councillor Joe McEwen
That this Council meeting be adjourned at 10:08 p.m. to meet again on Monday, March 6, 2017 at 6:30 p.m. at the Royal Canadian Legion, Branch 394.  Carried

 


 

Event Location: 
Knox United Church - Multi-Purpose Room